A real number, not guesswork
The owner sees an actual calculated cash position instead of a rough guess pieced together from a bank balance and memory of who still owes what.
Coming soonBookkeeping Preparation Assistant
See cash in and out
The owner can see, without asking anyone, how much cash came in, went out, and is sitting in outstanding invoices right now.
Works with
What it does
How Khata handles this
Khata surfaces a live dashboard of cash position, upcoming receivables, and overdue payables drawn directly from the ledger, refreshed as new transactions are confirmed. This is an operational view for the owner's daily decisions, distinct from the CA-facing financial statements.
A spa-and-retail owner selling both treatments and packaged skincare has never had a single view of how much cash is actually sitting in the business right now versus tied up in customer invoices still unpaid — just a bank balance on a banking app and a rough mental estimate of who still owes what exactly. Deciding whether to restock inventory or wait a week means guessing at a number nobody's actually calculated properly.
The cash flow dashboard surfaces a live view of cash position, upcoming receivables, and overdue payables, drawn directly from the confirmed ledger and refreshed as new transactions land. This is an operational view built for the owner's day-to-day decisions — distinct from the CA-facing financial statements — and it makes no guaranteed projections and offers no advice about what to actually do with the cash position it shows.
Where see cash in and out happens
Khata runs this directly on the platforms your customers already use — no separate app for them to install.
- QuickBooks
- Xero
- Google Sheets
- Zoho
How it works
Step by step
- 01
Cash position pulls from the ledger
A live snapshot of cash on hand and in the bank is calculated directly from confirmed transactions, recalculating the moment a new sale, payment, or receipt is posted anywhere at all in the system's underlying ledger.
- 02
Receivables age by overdue status
Outstanding customer invoices are bucketed by how far past due they are, so a glance at the aging view shows exactly which unpaid invoices need chasing first, rather than a flat undifferentiated list of amounts.
- 03
Payables track what's coming due
Upcoming and overdue supplier payments are tracked the same way, giving a clear view of what the business owes and exactly when, alongside what it's separately owed, all laid out on that same single dashboard screen.
- 04
Dashboard refreshes as transactions confirm
Every figure recalculates as new transactions are confirmed in the ledger, so the dashboard reflects the business's actual current position at all times, rather than a stale snapshot pulled from somewhere earlier in the day that's since moved on.
Why it matters
What you get out of it
Receivables sorted by urgency
Aging buckets show which unpaid invoices need chasing first, replacing a flat list of outstanding amounts with a view that actually prioritises for the owner directly.
Decisions made on today's picture
Restocking, hiring, or spending decisions can be checked against a cash position that reflects transactions confirmed just now, not a figure already a week stale.
The detail
What to know before you rely on it
This dashboard is explicitly scoped as an operational tool for daily decisions, kept distinct from the CA-facing draft financial statements produced elsewhere in Khata. It shows a live cash position, receivables aging, and payables aging drawn from confirmed ledger data — useful for an owner deciding whether cash on hand supports restocking this week, but not a substitute for the P&L a CA reviews at period-end. The two views serve genuinely different decisions and are kept separate rather than blended into one number.
The dashboard is also careful about what it doesn't claim to offer. It makes no projections presented as guaranteed — it shows the current position and what's already recorded as receivable or payable, not a forecast based on assumptions about future sales. And it offers no tax or investment advice about what to actually do with the cash position it shows; seeing a healthy balance is not, on its own, a signal about what that cash should be used for.
The figures here are also only as trustworthy as the reconciliation behind them, which matters in practice. Unreconciled bank data can make the displayed position genuinely misleading — a spa's card and UPI settlements sitting unmatched could show as cash the business doesn't actually have. An aging report has no context about a receivable already disputed or written off by the CA — a debt an owner assumes will be collected might be one the CA knows isn't coming, which is why the dashboard starts a conversation rather than settling collectability.
Industry use cases
Where this earns its keep
12 industries where Khata applies this directly.
Khata organizes spare-parts purchase bills and service-invoice GST data into a return-ready summary, so a dealer or garage owner's CA can file GSTR-1/3B without re-keying from paper bills.
A car service center owner photographs a stack of spare-parts supplier invoices at month-end, Khata extracts the HSN codes and tax amounts from each, and the owner's CA opens the shared workspace to review the compiled purchase summary before filing.
See the automotive playbookKhata prepares TDS worksheets on vendor and contractor payments alongside the GST purchase-matching report, so a distributor's CA has both compliance threads ready in one place each month.
A wholesale distributor pays several transport contractors during the month, and Khata flags which payments likely crossed the TDS threshold for Section 194C, compiling a worksheet the CA reviews before determining the actual deduction and filing.
See the b2b sales playbookKhata tracks product inventory purchases and retail sales together so a salon-and-retail combo business has a correct closing stock valuation feeding into its draft P&L.
A beauty product retailer sells both services and boxed skincare products, and Khata separates the two revenue streams in the ledger while calculating a consistent closing valuation for the unsold stock ahead of the CA's year-end review.
See the beauty and cosmetics playbookKhata organizes subscription and course-fee receipts alongside vendor payments to instructors, preparing a clean revenue and expense summary for a CA to review each quarter.
An online tutoring business receives course-fee payments through multiple gateways during the month, and Khata reconciles each gateway payout against recorded receivables so the CA sees one consolidated income summary instead of three separate statements.
See the education playbookKhata captures client invoices and business expenses in one simple ledger so an independent consultant has GST and income records organized without hiring a full-time bookkeeper.
A freelance designer invoices three clients in a month and photographs a handful of software-subscription receipts, and Khata compiles both sides into a period summary the freelancer forwards to their CA before the quarterly GST filing.
See the freelancers and consultants playbookKhata reconciles patient-billing receipts and supplier purchases (medical supplies, equipment) into a clean ledger, respecting that patient PII in billing records needs the same access control as any other financial document.
A physiotherapy clinic owner uploads a batch of supplier invoices for consumables, and Khata extracts amounts and HSN codes while keeping patient names on any attached billing documents restricted to the clinic's own staff and CA, not broadly visible in reports.
See the health and wellness playbookKhata handles multi-branch stock valuation and e-way bill data preparation for a home-decor retailer shipping larger items across state lines.
A furniture retailer with showrooms in two states ships a large order that crosses the e-way bill value threshold, and Khata pre-fills the consignment and HSN details from the invoice so the dispatch team only needs to generate the bill itself on the government portal.
See the home decor and furnishing playbookKhata prepares TDS worksheets for payments to freelance creators and vendors, and organizes retainer-invoice records, for an agency's CA to finalize each month.
A marketing agency pays several freelance video editors as contractors during a campaign, and Khata's TDS worksheet flags the professional-fee payments likely requiring deduction under Section 194J for the CA's review before the agency deducts and deposits tax.
See the marketing agencies playbookKhata consolidates multi-GSTIN books across a real-estate firm's project entities while keeping each project's return-ready summary properly separated for its own filing.
A real-estate broker running two project-specific entities under separate GSTINs views a consolidated cash-position dashboard for planning, while their CA still receives two entirely separate GST summaries, one per GSTIN, for filing.
See the real estate playbookKhata values daily-changing food and beverage stock for the books and reconciles POS settlement receipts against the bank statement each day.
A restaurant owner's UPI and card settlements land in the bank account a day after the sale, and Khata's reconciliation queue matches each day's POS batch total against the corresponding bank credit, flagging any settlement that hasn't landed within the expected window.
See the restaurants and food playbookKhata tracks retail product inventory alongside service revenue and prepares a combined GST summary reflecting both goods and services HSN/SAC codes.
A spa sells packaged skincare products in addition to treatments, and Khata applies the correct HSN code to product line items and the correct SAC code to service line items on the same invoice, keeping the tax split accurate for the CA's review.
See the spas and salons playbookKhata organizes multi-vendor purchase bills (transport, accommodation, package suppliers) and prepares the GSTR-2A/2B purchase-matching report so a travel agent's ITC claims are backed by verified supplier filings.
A travel agency books hotel and transport packages from several vendors for a client tour, and Khata's purchase-matching report shows which of those vendor invoices are already reflected in GSTR-2B, letting the CA hold back ITC claims on the ones that aren't yet visible.
See the travel and tourism playbookMore from Khata
Everything else it handles
Capture receipts by photo or email
A business owner stops losing paper receipts because every bill is captured the moment it's created, from a phone camera, a forwarded email, or a bulk upload.
Learn moreExtract line items from documents
The owner no longer types out every item, date, vendor, and amount from a receipt by hand — Khata reads it and fills the fields.
Learn moreDraft gst-ready sales invoices
The business creates invoices that already carry the correct GSTIN, HSN/SAC code, and tax split so nothing needs re-keying at return time.
Learn moreMaintain the day-to-day ledger
Every sale, purchase, payment, and receipt lands in a proper double-entry ledger instead of a loose spreadsheet or paper khata.
Learn moreKeep a tamper-proof change log
Every edit to the books is permanently recorded with who changed what and when, satisfying the statutory requirement companies already face.
Learn moreAuto-sort expenses into categories
Expenses land in the right category (rent, salaries, supplies, utilities) automatically instead of the owner deciding from scratch every time.
Learn moreQuestions
Straight answers.
Is the cash flow dashboard the same thing as my financial statements?
No, and the two are kept deliberately separate — this is a real-time operational view built from confirmed ledger data, for day-to-day decisions like whether to restock or when to chase a payment owed. The draft P&L and balance sheet, prepared separately and always labelled unaudited pending CA review, serve a genuinely different purpose and are kept deliberately distinct from this everyday operational dashboard.
Does the dashboard predict what my cash position will look like next month?
No, not in any guaranteed sense. It only shows the current cash position and what's already recorded as receivable or payable — it makes no projections presented as guaranteed about future cash flow at all. Any forward-looking planning based on assumed future sales or expenses is a judgement call for the owner or CA to make, not something the dashboard calculates or presents as settled.
Why does my displayed cash position not match what I actually have in the bank?
The dashboard's overall accuracy depends entirely on the underlying ledger being properly reconciled against your actual bank statement, carefully and regularly. Unreconciled or unmatched bank transactions — a card or UPI settlement not yet matched, for instance — can genuinely make the displayed position diverge quite noticeably from reality until reconciliation genuinely catches up with what's actually landed in the bank.
An old receivable is still showing on my aging report even though I know it's uncollectable — why?
The aging report reflects what's recorded as outstanding in the ledger; it has no independent knowledge of a receivable your CA may already consider disputed or written off entirely. If a debt genuinely isn't coming in, that's worth discussing with your CA so the books reflect its actual status, rather than relying on the aging report alone to judge what's genuinely collectable.
The rest of your stack
It plugs into what you already run.
Khata connects to your tools
No rip-and-replace — see cash in and out works alongside the systems already running your business.
- Razorpay
- Stripe
- Paytm
- PhonePe
- Adobe Acrobat Reader
- Google Drive
- Dropbox
- Shopify
- Amazon
Coming soon